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READY-ACCESS® TIPS
Setting Up a Conference Call
- Inform all participants of the date and time of the conference.
- Give all participants your Ready-Access phone number and 7-digit access code.
- When it is time for your conference you just dial in on the Ready-Access phone number, listen to the prompts to enter your 7-digit access code, then enter your Chairperson passcode to begin the conference.
- Conference participants dial the Ready-Access number at the designated time, enter the 7-digit access code, and the conference is underway.
Ready-Access Controls and Commands
As the conference Chairperson, you can control the access to your conference, as well as who can speak or just listen. To keep your conference well organized, the following commands are available to you at any time during the conference. They can be activated through the touch-tone phone that you used to initiate the conference, or through your PC via Ready-Access Web Moderator.
Helpful Hints for Using Ready-Access
- If participants dial in before the Chairperson, they will be placed on music hold until the Chairperson joins the conference.
- When the Chairperson hangs up, the conference call will end. To allow the conference to continue after the Chairperson leaves, he or she should press *8 early in the conference in case of an inadvertent disconnection.
- When a participant joins or leaves the conference, a tone is normally heard. Some Ready-Access subscriptions are configured to record and announce the names of participants as they enter or leave the conference. When this feature is enabled, a Chairperson or participant can press *9 to receive a roll call of everyone in the conference.
- To include participants, you can dial out to them after the conference has begun. Press *1 and follow the prompts. This is also an alternate method for connecting participants within North America as well.
- The maximum number of participants that can join the conference (including the Chairperson) is based on your individual subscription. Anyone trying to join the conference once the maximum number of participants has been reached will not be able to join.
Keeping your Conference Secure
Here are a few suggestions for maintaining the security of your conferences.
Change your Chairperson passcode number frequently. Follow these steps:
- Dial your Ready-Access phone number.
- Enter your 7-digit access code.
- Press the * key.
- Enter your current Chairperson passcode.
- Select option 2.
- Follow the prompts to create a new Chairperson passcode.
Assign an additional security code to sensitive conferences. Be sure to inform all participants of the security code before you begin the conference. After you have entered your 7-digit access code at the start of your conference, you will then be prompted to enter the security code. If you enter this code, everyone that dials into this conference.
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